How to Write a Letter of Resignation? Guide and Example

Resignation letter for job quitting is a sensitive topic for employees 😣 who have at least reward a company their one year. But… sometimes, due to some certain reasons they’ve must have to leave the place and search for a new jobs opportunities.

Although do you know: how to write a letter of resignation with immediate effect? If not, then this guide is a life saving for you because I’ve compiled comprehensive steps on the guide.

Optimism is all about forgiving anyone and hoping for the best from GOD! If they have done something wrong to you! However, if they do the same every chance, then leaving the environment is the only option you have.

So, Let’s Get Going!

A resignation letter is a formal letter from an employee to the employer or HR manager to leave the job.

Furthermore, both resignation and cover letter are not equally important for professional development, as cover letters are written to impress employers. On the other hand, resignation is the first information report, like a written piece.

A few left the job without informing their employers, which isn’t the right move. Because that’s a way to keep the door open for a job opportunity while turning down the existing one. Smart Move! 🤓

1. Read Your Contract: Read your contract and the terms to avoid any legal action.
2. Talk to HR Manager: Consider talking to your HR manager to clear the intention about telling your employer.
3. Inform Your Employer: Next step is to inform your employer about the situation and why you want to escape the company.
4. Get Advice: Lastly, consult the reasons with your employer and get advice on the situation if you don’t agree with the advice, then write a resignation.

Here, I’ve compiled a comprehensive guide on how to write a letter of resignation to HR to get immediate effect.

Firstly, you need to start by giving your contact information at the top of your resignation letter to make it easy for HR to contact you.

You also have to pay attention to your contract information, whether your tenure is going to end or not.

After reviewing your contract and writing your contact information at the top, you may state your departure date.

Your employer needs to know when you are going to be off because they must have time to arrange the workforce.

Explain your reasons, yes, it’s a gesture of respect that you tell your employer about the difficulties and challenges that you had to deal with.

Further, when you explain your reasons, the chances of getting approval for your resignation increase, which is also a plus ➕.

Later on, when you have explained your valid reasons of why you are quitting this job, you should add concerns.

For instance, you may ask: when will my last pay be approved, or do I have to stand by the company until approval?

It’s time to express your gratitude to your employer before signing off, like thanking them for offering you a career opportunity.

However, they are also humans and need to be appreciated and respected, even if you didn’t enjoy working for them.

Last but not least, you have to conclude your resignation letter with a professional sign off by writing a salutation.

There are many suitable things that you can write while signing off, like your sincerely, My Last Day, and thanks.

Now, check for mistakes, whether grammatical mistakes or even spellings to make your resignation a perfect piece of writing.

You can especially take assistance from writing tools, like Grammarly to make your writing stand out and avoid mistakes.

Here are 2 example guides on how to write a letter of resignation for a toxic job, whether full-time or part-time.

May 12, 2025.

saadshah@gmail.com

+1…

Dear (Principal’s Name),

Please accept this resignation as a formal letter due to (explain reasons).

I’m leaving the school on (Date). Although I’ve learned so much positive things under your assistance, but now, the time has come to face the reality and look for more potent opportunities.

Thank you

Saad Shah (signature)

May 12, 2025.

saadshah@gmail.com

+1…

Dear (Employer’s Name),

Please accept this resignation letter as a formal information letter and let me leave the company due to (explain reasons).

I have been working for the (company) as a part-time job holder, but now the time has come to face the reality. I must approach new and facsinating career opportunities for a brighter future.

Thank You

Saad Shah (signature)

You Have Made It… 😀

There is everything you may need to know about how to write a resignation letter to leave the job.

I’ve included some examples to showcase how does a resignation letter look like and also added some templates for you.

You can use the templates to make the letter yours and get instant results while you need the most to leave the job.

Consider this as one of the Daily Pearls of Wisdom from EduLize.