Every year, schools, colleges, and universities around the country receive millions of applications. Parents would visit their campuses, fill up application forms, and wait for results. The traditional admission process is extremely tedious. But the introduction of the digital admission system has made it simple and easy.
Many schools, colleges, and other institutions have started using sophisticated digital admission systems. Parents can send the forms and documents with just the click of a button.
In this digital age, educational institutions must prepare themselves for the future. Adopting a reliable and efficient MyEdu’s school management system is crucial for every educational institution to build eco-friendly and paperless campuses.
Table of contents
- 1. It makes the process quicker
- 2. Minimizes errors and mistakes
- 3. Stores information efficiently
- 4. Provides FAQs and a step-by-step guide
- 5. Online document submission
- 6. Helps in making online payments
- 7. Makes the admission process and office work paperless
- 8. Enables better recording and tracking
- 9. Helps in screening suitable applicants
- 10. Facilitates communication with parents about the status of applications
Following are ten benefits of using the digital admission process in the educational setting. Read on to know how an online admission process can help your education system.
1. It makes the process quicker
Over the years, The education sector has changed a lot, and so has the admission process. Gone are the days when aspirants or their parents had to wait in long queues to take the forms or submit those. Online admissions are faster than the traditional methods. Applicants can fill up and send the forms and documents with the click of a button. Educational institutions can now verify all personal information online and check its authenticity. The process that took several weeks can be over in days using modern technology.
2. Minimizes errors and mistakes
One of the best things about digitization is that it lowers the chances of errors and mistakes. In the traditional paper-based admission process, the chances of error are high. Sometimes, office staff may find handwritten documents tough to read and enter wrong information in the sheet. The conversion of so much paper data into digital format requires a lot of effort. Online admission software eliminates the chances of errors and mistakes and makes the process more efficient and effective. Applicants can edit and enter the correct information before submitting the form.
3. Stores information efficiently
A reliable school management system remembers and stores applicants’ information efficiently. Applicants don’t have to type their details and other relevant information over and over again. The digital application forms have information in responsive form fields, checkboxes, and dropdown menus. Parents or their wards can access the information whenever they log in from any device and anywhere and edit their responses if needed.
4. Provides FAQs and a step-by-step guide
The online admission process may sound complicated, but in reality, it isn’t. It comes with step-by-step guides and frequently asked questions to help applicants whenever they are stuck anywhere. The system also has email support and helpline numbers to enable parents to contact the office and proceed with the following steps.
5. Online document submission
The school management system’s online admission process makes it easy for applicants to submit their documents. After filling up the online form, they can submit it immediately or before the last submission date. The system enables them to upload documents, which includes:
- Letters of recommendation
- Visa documents
- and other course-specific documents
They can send the documents from anywhere in the world and any time of the day. Schools and educational institutions also receive all documents in proper condition, and there is no risk of losing them.
6. Helps in making online payments
The system enables parents to pay the form fees from anywhere in the world. They can use a variety of payment methods, including:
- Mobile apps
- Net banking
- UPI transfer
- Credit cards and debit cards
The money will go directly into the bank account of institutions, thereby reducing the chance of theft or fraud. Educational institutions will also give the online fee receipts as physical evidence.
7. Makes the admission process and office work paperless
From paper forms to various document photocopies, the traditional admission process involves a lot of paperwork. The papers then go to the educational institutions’ offices and pile up there for months. It is less eco-friendly and results in more clutter. The online admission process enables educational institutions to make their admission and administrative processes and office work paperless. Many schools and colleges are aiming for paperless offices and have started taking efforts in that direction. If you are one such institution, then you should consider implementing the online admission process.
8. Enables better recording and tracking
In the case of the paper-based admission process, the admission documents remain in heaps of files. Admission officers are not easily able to retrieve them and waste a lot of time doing so. With the online admission process, however, the soft copies are stored in a school management system, and administrators can retrieve any file with the click of a button.
9. Helps in screening suitable applicants
In the offline process, educational institutions screen suitable applicants after considering many factors, including:
- Entrance tests
- Co-curricular activities
- Letters of recommendation
- and more
Using a school management system, admission officers can screen their applicants and select the best ones. The online screen process is fast, offers better security, and simplifies the screening process. It lengthens the entire process and makes it time-consuming.
10. Facilitates communication with parents about the status of applications
In the traditional admission process, only the parents of selected candidates receive messages from educational institutions about the selection of their children. The rest applicants had no way of receiving any information unless they contacted the institute and spoke with the admission in charge. But the digital admission process enables applicants and their parents to receive updates and responses about the applications.
All in all,
Since the introduction of digital technology in the education system, all processes from admissions to examinations have become far more efficient. Apart from benefiting applicants, the online admission system helps both teaching staff and non-teaching staff. It enables them to focus their time and efforts on more productive activities. All educational institutions should adopt digital technology for the admission process.